If a business decides it is interested in using a virtual room, it requires two main features such as secure storage of their documents or files and easy access for team members. Depending on the industry and project, the number of users and their duration, there are different pricing options for a VDR like per-page pricing, per-user pricing storage-size pricing, or a flat monthly fee.
Many vendors charge by the number of gigabytes (GB). This pricing structure is ideal for projects with small text files, but is costly for businesses that exchange large audio and video files.
The price of a VDR is also influenced by the administrator access granted to the system. Certain providers permit unlimited admin access which can make the system more expensive. However this feature can streamline work flows and can speed the process of due diligence.
Integration with other platforms, like Slack or Microsoft Office (for instance), can improve the user experience and functionality. These integrations are typically more expensive than those that don’t integrate.
The duration of the project will usually affect the cost of the virtual data room as a vendor typically provides an agreed price for a number of months, and then charges month-to-month following that. Certain vendors, like DealRoom offer discounts for M&A transactions, and offer the option to cancel the contract after the transaction is completed. This is particularly beneficial for companies who aren’t certain of how long a project will last.
